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This report was prepared under the direction of the ACCCA Human Resources Commission, John Didion, Chairperson. Comments and suggestions regarding the report may be directed to John S. Madden, the report coordinator, at: 3469 Rubio Crest
Drive Phone: (626)-798-4560 This report is a compilation of information primarily provided by the reporting districts. It is the diligent work of district staffs that make it possible. Thank you all!!! John S. Madden
ACCCA
BENCHMARK COMPENSATION STUDY June 2005 This report provides 2004-2005 compensation data for selected benchmark positions common to California community colleges. It is based upon the responses to a questionnaire sent to the members of the human resource consortia for each district. These are individuals representing the districts in regional consortia that focus on personnel issues. Non-participants in the consortia also were invited to participate. Districts were asked to match their position descriptions to position descriptions that ranged from CEO to general staff and line managers, as well as a common confidential position. This should provide sufficient information for cross-comparisons with districts of comparable size. District demographic data has been included to allow you to assess which districts would be more useful for this purpose. Excluding some longevity payments, the maximum faculty doctoral salary paid has been included for comparison. The coordinator believes that there many occasions when districts do not report the appropriate position in the survey. Please take this into consideration before drawing too fine a distinction between your salaries and those of another district. One technique for comparison is to take a set of districts similar to yours and then use the median salary as the comparative measure. You will not that there is considerable range in the salaries for some position of similar size. There are a variety of factors that contribute to this range. For instance, one district might place both policy development and day-to-day operational control at the "cabinet" level, while another might split the two so that day-to-day control is at a lower level. This has implications on the salary reported for the "District Personnel Officer." The compensation includes two elements: 1. The maximum salary the district would be willing to pay for the described position for an individual without a doctorate and one with one. If the two figures are the same, it is assumed there is no doctoral stipend. 2. Extraordinary benefits (Extra) that go beyond the standard benefit package. This might include car leases, super-insurance policies, expense monies beyond the normal "board agenda" item, deferred compensation not included in salary, etc. The final column(s) under the heading "Other Factors" provides information relating to the position assignment: 1. The number of months in the assignment if other than twelve. 2. The status of the position if it is not management. "C" represents Confidential, "S" Supervisory, and "NM" non-management, non-"C", or non-"S". 3. The proportion of the full assignment if other than 100%. This does not necessarily mean that the incumbent is a part-time employee, but that the duties described represent only a portion of all duties performed. (We suspect that this is not reported in all cases.) 4. For personnel, student services, and learning resources positions, a "span of control" coding is used. The keys to these codes are provided on the next page. The report groups multi- and single college districts in separate sections. There are differences between some of the positions across the two sections, but it should be possible to evaluate the compensation for similar positions. Which district goes into which group is determined from the listings in the Community College Directory published by the Community College League. We welcome West Hills CCD to the list of multi-college districts. KEY TO CODED MATERIAL ON POSITION REPORTS
· (End of district name) Salaries indeterminate at time of publication NM Non-management position C Confidential position S Supervisory position A Administrative computing B Both Administrative and Instructional computing I Instructional computing nn% Percentage assignment for this description nn Months in assignment if other than 12 "OTHER FACTOR" SPAN-OF-CONTROL CODES FOR SPECIFIC POSITIONS PERSONNEL STUDENT PERSONNEL LEARNING RESOURCES 1 Recruitment
Admissions Library (book collection)
Position 1 - Chief Executive Officer: Has overall responsibility for the operation of the district. Speaks directly to the Board of Trustees on all matters and has the role of conveying the Board's decisions to the administration and to the campuses through campus administration. Has primary responsibility for the development of policy and the implementation of all district policies. Has considerable public relations role in communicating to the district and its community. Position 2 - Chief Business Officer: Usually reports to the CEO and has responsibility for all phases of budget development and management. Supervises (directly or indirectly) the operations of all business functions (accounting, purchasing, M&O, etc.). Position 3 - District Personnel Officer: This position controls and supervises the district personnel operation at the policy level. It may include supervision of recruitment, employment, position classification, equal employment practices, record keeping, payroll, collective bargaining, training, and grievance functions. Position 4 - Campus Chief Executive Officer: Has overall responsibility for the operation of a single college of a multi-college district. Has the role of conveying and implementing district policy at the campus level. Position 5 - Chief Instructional Officer: Usually reports to the college CEO and has primary responsibility for the academic program of the college. This is the key policy position for the instructional program. Supervises middle and line managers in the instructional area. Position 6 - Campus Chief Student Personnel Officer: This position controls and supervises the non-academic services to students. It may include supervision of the counseling, student affairs, financial aids, and student records functions. Position 7 - Admissions and Records Director: Provides overall direct supervision of that portion of student services dealing with the admission and registration of students and the maintenance of their records. Usually is the final judge of technical questions related to admissions. Most likely reports to a vice president or dean. Position 8 - Line Manager for the Social Sciences: Has responsibility for maintaining the Social Sciences program (usually a combination of History, Psychology, Sociology, Political Science, Anthropology, Economics, etc.) by coordinating the curricular efforts in those disciplines assigned. Provides direct supervision of the teaching staff, including evaluation, scheduling, minor discipline, teach-student dispute resolution, and the like. Position 9 - Line Manager for Campus Accounting Function: Usually responsible for maintaining business and fiscal records on the campus. Position 10 - Line Manager for Campus Maintenance and Operations: Has the direct supervision of the day-to-day operation of plant maintenance and operations. Usually supervises lead person in custodial, skilled trades, and grounds. Position 11 - Director of Computing: Plans, organizes, and supervises the administrative computing function of the district. This position also may provide the services for the instruction computing system of the district. This position normally is occupied by an expert in the computing field. Acts as liaison between campus users and administrative computing services. Usually reports to the Superintendent, Chancellor, or Vice Chancellor. Position 12 - Secretary to the Chief Executive Officer: This position serves as the primary clerical support for the CEO of the district. Maintains calendar, organizes meetings, makes travel arrangement, etc. Frequently is clerical contact for members of the Board of Trustees. Position 13: Director of Learning Resources: Has overall responsibility of the library, instructional technology and support services, distribution and maintenance of equipment and materials, instruction information systems, instructional computers and software, telecommunications, and other instruction media, as well as the facilities that house such equipment and services. POSITION
DESCRIPTIONS Position 1 - Chief Executive Officer: Has overall responsibility for the operation of the district and, often, the operation of the college. Speaks directly to the Board of Trustees on all matters and has the role of conveying the Board's decisions to the administration and other staff. Has primary responsibility for the development of policy and the implementation of all district policies. Has considerable public relations role in communicating to the district and its community. Position 2 - Chief Instructional Officer: Usually reports to the college CEO and has primary responsibility for the academic program of the district and the college. This is the key policy position for the instructional program. Supervises middle and line managers in the instructional area. Position 3 - Chief Business Officer: Usually reports to the CEO and has responsibility for all phases of budget development and management. Supervises (directly or indirectly) the operations of all business functions (accounting, purchasing, M&O, etc.). Position 4 - District Personnel Officer: This position controls and supervises the district personnel operation at the policy level. It may include supervision of recruitment, employment, position classification, equal employment practices, record keeping, payroll, collective bargaining, training, and grievance functions. Position 5 - Chief Student Personnel Officer: This position controls and supervises the non-academic services to students. It may include supervision of the counseling, student affairs, financial aids, and student records functions. Position 6 - Admissions and Records Director: Provides overall direct supervision of that portion of student services dealing with the admission and registration of students and the maintenance of their records. Usually is the final judge of technical questions related to admissions. Most likely reports to a vice president or dean. Position 7 - Line Manager for the Social Sciences: Has responsibility for maintaining the Social Sciences program (usually a combination of History, Psychology, Sociology, Political Science, Anthropology, Economics, etc.) by coordinating the curricular efforts in those disciplines assigned. Provides direct supervision of the teaching staff, including evaluation, scheduling, minor discipline, teach-student dispute resolution, and the like. Position 8 - Line Manager for Accounting Function: In a large district, this position probably will report to a policy-level manager. Has operating control of the accounting function, including supervision of those responsible disbursing funds, maintaining financial records , accounts payable and receivable, and payroll. Position 9 - Line Manager for Campus Maintenance and Operations: Has the direct supervision of the day-to-day operation of plant maintenance and operations. Usually supervises lead person in custodial, skilled trades, and grounds. Position 10 - Director of Computing: Plans, organizes, and supervises the administrative computing function of the district. This position also may provide the services for the instruction computing system of the district. This position normally is occupied by an expert in the computing field. Acts as liaison between campus users and administrative computing services. Usually reports to the Superintendent or Vice President. Position 11 - Secretary to the Chief Executive Officer: This position serves as the primary clerical support for the CEO of the district. Maintains calendar, organizes meetings, makes travel arrangement, etc. Frequently is clerical contact for members of the Board of Trustees. Position 12: Director of Learning Resources: Has overall responsibility of the library, instructional technology and support services, distribution and maintenance of equipment and materials, instruction information systems, instructional computers and software, telecommunications, and other instruction media, as well as the facilities that house such equipment and services.
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